Vendor & Contract Management
Associations overpay when contracts renew unexamined. We put real work out to bid and hold the winner to the scope.
Recurring contracts go out for competitive bid on a rotating schedule, with scopes written so the bids are actually comparable. The board sees a side-by-side summary and makes the call.
We verify licensing and insurance before any vendor sets foot on the property, and we re-verify at renewal. We take no referral fees or kickbacks from vendors — our recommendation is worth something only because it is not for sale.
What’s included
- Competitive bid solicitation with standardised scopes of work for comparable pricing
- Side-by-side bid summaries presented to the board for decision
- Contract negotiation, renewal tracking, and expiration alerts before auto-renewal dates
- Licence, bond, and certificate-of-insurance verification, re-checked annually
- Vendor performance monitoring against contracted scope, with documented deficiencies
- Project management for capital work: roofing, resurfacing, painting, and repairs
- Written no-kickback policy — we accept no vendor referral compensation of any kind
Common questions
Do you use your own in-house crews?
No. We are not a vendor. Every trade is contracted independently and competitively, which keeps our advice to the board impartial.
How often should contracts be re-bid?
We recommend re-bidding major recurring services every three years, and any time performance slips or scope changes materially.
Other services
Financial Management
Dues collection, budgeting, reserve planning, and reporting your board can actually read.
See what’s includedGovernance & Administrative Support
Meetings, minutes, elections, records, and the homeowner communication in between.
See what’s includedRule Enforcement (CC&Rs)
Consistent inspections, documented violations, and architectural review that moves.
See what’s included